Join the Cool Petaluma Team!

Job Title: Administrative Assistant
Hours: 10-15 hours/week
Compensation: $25/hour
Location: Petaluma, CA (Hybrid, in-office for staff meetings)

About Us:
Cool Petaluma is committed to protecting the future for the next generation through community-led climate action. By bringing people together, we can take care of each other while we take care of the planet. We're looking for an organized, detail-oriented, and tech-savvy individual who cares deeply about our work.

Roles & Responsibilities:
As an Administrative Assistant, you will play a crucial role in supporting our day-to-day operations and community outreach efforts. Key responsibilities include:

  • Database Management: Maintain and update our volunteer and community partner database.

  • Team Progress Tracking: Support, track, and report on the Cool Block Team’s monthly progress and goals.

  • Donation Reporting: Track and report on monthly donations, ensuring accuracy and timely updates.

  • Social Media Management: Post on social media platforms and track engagement to increase community interaction.

  • Website Management: Update the Cool Petaluma website (SquareSpace) and create event pages on DonorBox.

  • Scheduling: Coordinate meetings and book event venues as needed.

  • Staff Meetings: Attend weekly in-person staff meetings to provide updates and collaborate on projects.

Skills & Qualities:
The ideal candidate will be:

  • Detail oriented and have strong organizational skills.

  • Proficient in Google Suite (Docs, Sheets, Gmail).

  • Comfortable working with CRM systems and other digital tools.

  • A team player with excellent communication skills, especially over the phone.

Requirements:

  • Ability to work in-office when needed, specifically for weekly Monday staff meetings.

  • Flexibility to work some evenings and weekends for events, as required.

Bonus Points for:

  • Living in Petaluma and familiarity with the local community.

  • Graphic design skills (experience with Canva a plus).

  • Familiarity with platforms like DonorBox, SquareSpace, MailChimp, and Slack.

  • Proficiency in Spanish.

  • A natural fluency with social media platforms and strategies.

If you think this role is a good fit for you, we’d love to hear from you! Please email Natasha at natashaj@coolpetaluma.org with the subject line “Admin Assistant.”